Features

Manage Your Restaurant, Cafe or Hotel From Anywhere, Anytime with POSCafe Software

POSCafe Software Features

POSCafe ensures a seamless experience for both management and staff, improving efficiency and customer satisfaction. Explore its features and elevate your business today!

WORK PERIOD MANAGEMENT

Gain control over your operations with structured work periods.
Without a proper work period system, it’s easy to lose track of when tasks begin and end. With POSCafe, you can:

  • Start Work Periods: Log the beginning of a work period to access the system.
  • End Work Periods: Ensure all orders are closed before ending the day.

By managing work periods effectively, you’ll minimize errors and maintain organized records for smooth operations.

ORDER MANAGEMENT

Simplify and streamline how you manage customer orders.
If your team struggles with messy order tracking or misplaced instructions, POSCafe helps you:

  • Add New Orders: Quickly create and log customer orders.
  • Modify Orders: Make hassle-free changes to orders.
  • Split Bills: Easily divide a single bill into multiple ones.
  • Print Kitchen Order Tickets: Ensure the kitchen gets clear, detailed orders.
  • Print Service Bills: Generate professional customer bills.
  • Settle Bills: Accept payments via cash or credit with ease.
  • Print Payment Receipts: Provide instant receipts for customer satisfaction.
  • Reports on Waiter Orders: Monitor and improve waiter performance through detailed reports.

Serve customers faster, eliminate mistakes, and enhance your overall workflow.

WAITER FEATURES

Empower your waiters to deliver exceptional service.
Waiters juggling between tables and manual tasks can lead to inefficiency. POSCafe allows waiters to:

  • Place Orders: Use Android phones, tablets, or standalone terminals to place orders directly.
  • Print Bills: Quickly print customer bills for faster table turnover.
  • Add New Orders to Existing Customers: Seamlessly update orders for returning customers at a table.

These features ensure smooth coordination between waiters, customers, and the kitchen.

INVENTORY MANAGEMENT

Stay on top of your stock levels with ease.
Avoid running out of essential products or overstocking unnecessary items. POSCafe helps you:

  • Add New Products: Update your inventory in real time.
  • Table Management: Monitor table statuses, such as booked, occupied, or empty.

Streamline operations and ensure your inventory aligns with customer demand.

PAYMENTS & CREDITORS MANAGEMENT

Handle payments and manage creditors effortlessly.
Tracking payments and debts manually is time-consuming. POSCafe enables you to:

  • Instalment Payments: Allow customers to pay in instalments or full.
  • Reports on Payments: View reports for specific time periods.
  • Debt Payments: Track and manage creditor payments.
  • Reports on Unpaid Creditors: Keep tabs on outstanding debts.

With accurate tracking, you can maintain financial health and improve cash flow.

DETAILED ANALYSIS & REPORTING

Make informed decisions with comprehensive insights.
POSCafe provides tools to analyze and visualize your performance. You can:

  • Analyze Product Demand: Identify top-performing items using graphical and tabular data.
  • Summarize Orders and Payments: Access clear summaries of orders and payments across work periods.

Stay ahead with actionable insights into your business performance.

DEBTORS MANAGEMENT AND TRACKING

Track debts and recover payments with ease.
Manually tracking debtors can lead to missed payments. POSCafe lets you:

  • Maintain a Debtors Database: Store all unpaid customer details in one place.
  • Track Debts: Monitor outstanding balances.
  • Generate Debt Collection Reports: View payment history and arrears.

With better debt management, you’ll improve accountability and recover funds faster.

CHEF BOARD

Streamline kitchen operations with real-time updates.
Miscommunication between waiters and chefs can slow down service. POSCafe’s Chef Board allows you to:

  • Display Orders in Real-Time: Show all kitchen orders as they come in.
  • Provide Order Details: Include modifications and special requests.
  • Update Order Status: Let chefs mark orders as “preparing,” “cooking,” or “ready.”

Enhance communication and ensure timely order fulfillment.

EXPENDITURES MANAGEMENT

Track expenses and reduce wastage.
Uncontrolled expenses can drain your profits. POSCafe helps you:

  • Add Expenses: Record every expense with detailed categories.
  • View Expenses: Analyze expenditure over specific time periods.
  • Track Responsible Staff: Identify who incurred each expense.
  • Generate Expense Reports: Access weekly, monthly, and annual expense summaries.

Take control of your spending and optimize your budget.

STAFF & USER MANAGEMENT

Manage staff and system users securely.
Without proper access control, your business is vulnerable to misuse. With POSCafe, you can:

  • Add System Users: Create accounts for authorized personnel.
  • Edit and Suspend Users: Manage user access based on their role.
  • Manage Staff Members: Add, edit, suspend, or delete staff profiles.

Keep your system secure and ensure accountability among staff.

ACCOMMODATION MANAGEMENT

Handle guest stays efficiently.
If you also manage accommodations, POSCafe simplifies your work by letting you:

  • Check-In Guests: Record guest details during check-in.
  • Assign Rooms: Allocate rooms based on preferences.
  • Track Check-Out Dates: Stay updated on room availability.
  • Manage Room Prices: Set and adjust pricing for different room types.
  • Allow Room Transfers: Enable smooth transitions between rooms.
  • Track Occupancy: View occupied and vacant rooms at a glance.
  • Add Room Services: Include additional services to a guest’s bill.
  • Generate Accommodation Reports: Review payments and bookings easily.

Deliver excellent hospitality while staying organized.